Search & Navigation
Module required for easily locating documents or records using search & navigation techniques. This includes searching, metadata, indexing, retrieval mechanism, categorization etc.
Versioning is a process by which documents are checked in or out of the document management system, allowing users to retrieve previous versions and to continue work from a selected point. Versioning is useful for documents that change over time and require updates, and also there may be a need to just go back and refer a previous version.
Allow documents to be retrieved and worked on by an authorized user. Access should be blocked to other users while work is being performed on the document. A fall out of this could be a document repository portal for reference, similar to www.wepapers.com
Detailed audit logs are maintained for the entire life-cycle of the document from creation of a new document to its archival or deletion. The audit logs are maintained for all actions performed on every document like Add, Edit, Delete, Rename, Save as, View, and Print, The system keeps track of the user name, document name, and date & time of each action performed on the document.
Information management policies enable to control who can access the organizational information, and what rights they have on the documents, and how long the information should be retained. Policies can be implemented to help an organization comply with legally mandated requirements for various departments.
Integration with other systems / Export of information to other systems
This module will be the window that will provide any information / document to any external system. This will have a list of export format for records (base being XML) and also have the necessary security checks in place.